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INFO COVID 19 special booking conditions
We understand you might worry about booking your holiday amid all the news reports surrounding the Coronavirus, you’re not alone. Neverland Properties is determined to help you secure your holiday without worrying about what’s going to happen in the event you are unable to travel.
Whereas Spain, and more particularly Ibiza, is not included among the destinations where only ‘all but essential travel’ is recommended, we want you to feel more secure when looking ahead for your summer villa booking.
That is why, in collaboration with the majority of our property owners, we have entitled the following payment and cancelation conditions:
- Deposit to be paid for booking confirmation has been lowered from 50 to 25% in all bookings.
- All reservation balance payments have been transferred from 1 month prior check in to 2 weeks (14 days) upon check-in date.
- You will be 100% refunded is you decide to cancel for any reason within 48 hours of making your booking, when your reservation is done 1 month prior check-in or more.
- Your deposit would be refunded if you decide to cancel up to 1 week (7 days) in advance of your holiday start date, when the official advice from the governing body of your country of residence announces “not to travel or against “all but essential travel” to Ibiza.
- We cannot guarantee a refund if the travel advice changes in the week (7 days), so please ensure you take out the requisite travel cancellation insurance to cover you in this unlikely scenario. We can recommend a number of insurance providers that will cover you for cancellation in this instance.
- The right to cancel will depend on whether you are free to travel to Ibiza, as determined by the official advice from the governing body of your country of residence.
This new terms only apply to bookings made from the 6th March 2020 and until further notice.
GENERAL TERMS & CONDITIONS
Interpretation of the Terms & Conditions with NEVERLAND PROPERTIES, S.L.
Means 10 am to 5 pm on any day (not being a Saturday, Sunday or public holiday) when clearing banks in Spain are open for transactions.
Means NEVERLAND PROPERTIES, S.L.. , a company registered at Spanish Companies House with C.I.F: B-57890261, and Central Reservation nºCR-0085-E registered at CONSELL DE EIVISSA, AVAT’s member, acting as an independent agent for both Customers and Owners, and we and us shall be construed accordingly.
Means the contract between us and you for the property requested.
Means the person, firm or company who becomes a customer of the Company through booking a Property, and you shall be construed accordingly.
Means the owner(s) of the Property (the Company is not the owner).
Means the person who makes the booking.
Means a villa, house or apartment or other accommodation a Customer agrees to book through the Company.
Rent Commencement Date
Means the date the Rental Period commences.
Means the total number of days a Customer agrees to book a Property for through the Company.
Means the price paid by the Customer for renting a Property for the Rental Period.
Means value added tax chargeable under Spanish law for the time being.
Booking your Holiday
1. You must be over 21 years old to make a booking with us. We reserve the right to refuse bookings at our sole discretion.
2. The Party Leader guarantees that it has the authority to accept and does accept these terms and conditions on behalf of each member of the booking party. Each member of the booking party has joint and several liability in respect of the Contract.
3. Once you confirm the Property and dates you wish to book, we will make final availability enquiries with the Owner. We will then confirm the option by sending you a booking form, with your personal details, passport number, with the general and specific terms of the property: payments details, services included, etc…
4. Please check the information immediately upon receipt. You must contact us as soon as possible if any information is incorrect.
5. The Property is reserved for you once we have sent you the invoice. Until the invoice is made we shall be under no liability to you whatsoever.
6. Property availability, conditions and prices are subject to change prior to us confirming your booking.
7. We must be notified of any special requests in writing at the time of making the booking. All special requests are subject to availability and will not be part of our contractual obligations unless specified in the invoice.
Paying for your Holiday
8. You must pay 50% of the Rental Price to us within 5 Business Days of receipt of the booking form to confirm your booking by bank transfer. Once the deposit is paid you will be bound by these terms and conditions and the Property will be reserved for you. The remaining 50% must then be paid (cleared funds) at least 6 weeks before the Rent Commencement Date. If you book within 6 weeks of the Rent Commencement Date this will constitute a late booking and we must receive full payment of the Rental Price (cleared funds) within 5 Business Days of receipt of the invoice, and in any event prior to the Rent Commencement Date, to guarantee the Property is reserved for you. Once this payment is made you will be bound by these terms and conditions.
9. A refundable security deposit (to cover charges, including but not limited to, loss, breakage, unpaid local charges, excessive cleaning and additional maintenance), must also be paid to us (cleared funds) before the Rent Commencement Date otherwise we may refuse you access to the Property.
10. We refund the security deposit within 30 days of the end of the Rental Period, subject to any deductions (normally we refund the departure day or just few days). We reserve the right to deduct charges from this deposit for the use of the telephone. We also reserve the right to retain the full security deposit until the Owner confirms there is no damage to the Property. Should the security deposit prove inadequate to fully cover any costs that may arise, we reserve the right to invoice you for the balance within 30 days of the end of the Rental Period, or at such other time to allow the total cost to be determined.
11. We accept the following methods of payment for the security deposit:
Cash / Bank transfer / Credit card (Visa or Master card)
12. We do not accept payments by American Express or Diner’s Club cards.
13. If you fail to pay the amounts specified in these conditions by the due date as per the above conditions, we reserve the right to treat your booking as cancelled by you and you will be liable for the cancellation charges set out in the following.
Amending your Booking
14. If, after your booking is confirmed, you wish to amend your booking (i.e. the chosen date of departure or the Rental Period), we will try to accommodate these changes, but it may not always be possible. Cancellation conditions shall apply to any cancellation of your booking for the original Property.
15. Any request for changes to your booking must be made to us in writing from the Party Leader and will only be incorporated into the Contract if confirmed by us in writing.
16. If one of your party withdraws from the holiday, someone else may take their place in the booking and such person will be deemed to have been a party to the Contract from its commencement date.
17. If you vacate the Property before the end of the Rental Period you must let us know. We will not provide a refund for the remaining duration of the Rental Period and in such circumstances we reserve the right to allocate the Property to another booking.
Cancellation of the Booking by you
18. You are deemed to have cancelled your booking if:
- condition 13 applies
- the Party Leader provides written confirmation of cancellation (such cancellation to be effective when the written confirmation is received by us)
- conditions 44 to 50 applies.
19. Where condition 18 applies, we will use our reasonable endeavours to allocate the Property to another client with the same Rent Commencement Date and for the same Rental Period. However, the relevant cancellation fee shown in condition 20 is payable by you. If we are unable to allocate the Property to another booking, you will be liable for the total Rental Price.
20. Cancellation Fees are based on the total Rental Price, are calculated from the Rent Commencement Date and are as follows:
- more than 45 days prior – 50%
- less than 45 days (inclusive) prior – 100%
- If the Cancellation Fee has not been settled in full (cleared funds) by the Rent Commencement Date we reserve the right to charge interest at 3% above the base rate of the rental, accruing daily and being compounded monthly until such debts have been settled in full.
Above cancellation fees are the NEVERLAND PROPERTIES, S.L. standards. These cancellation fees are always subject to the particular conditions of each property, specified by its Owner if they were other than those mentioned. Those particular conditions will be duly specified.
21. We reserve the right to reduce the Cancellation Fee at our sole discretion.
Cancellation of the Booking by us
22. In the unlikely event we need to cancel your booking (for reasons beyond our reasonable control) we will advise you as soon as is reasonably practicable.
23. If we do have to change your booking we will try and find you a suitable comparable property (in terms of location, Rental Price and size) within our portfolio with the same Rent Commencement Date and Rental Period. If we cannot, you have the following options:
- Agree to your booking being transferred to another property with a different Rent Commencement Date, subject to availability.
- If the alternative is of a lower price than that originally booked the difference (if already paid by you in accordance with condition 7) will be refunded.
- If the alternative is more expensive than that originally booked you will have to pay the difference within 7 days of confirmation and in any event prior to the Rent Commencement Date.
24. We aim to ensure that information provided by Owners is accurately advertised by us. However, small differences between the actual Property and its description may occur. We shall not be held liable for any differences of opinion as to the condition or quality of the Property.
25. Occasionally, due to problems outside our control, some services or facilities may become unavailable at the Property. If this is the case, we will notify you as soon as is reasonably practicable after we have been informed. Such notification shall not constitute a cancellation in accordance with conditions 17 and 18.
Occupation of the Property
26. It is your responsibility to inform us of your arrival details. We are not liable for any additional costs or any disappointment you may incur if you fail to give us the correct arrival details.
27. Unless otherwise agreed in writing, the Property will be available from 17:00h on the Rent Commencement Date and you must vacate the Property by 11:00h on the last day of the Rental Period. If you fail to vacate the Property by 11:00h on the last day of the Rental Period, we reserve the right to charge you for an extra day (or longer where appropriate), “pro-rata” to the Rental Price. These conditions may depend on private and particular conditions set by the Owners of the Property.
28. Although we make every effort to accommodate late arrivals on prior request in writing, arrivals after 21:00h on the Rent Commencement Date (or 21:00h on a later date if you do not arrive on the Rent Commencement Date), including delays due to delayed or cancelled flights or ferries, may be subject to a late check-in fee 50€, which will be deducted from your security deposit.
29. It is your responsibility to ensure that the Property’s inventory is accurate upon your arrival and that we are notified of any discrepancies within 24 hours of arrival. Unless we have been notified, you will be deemed liable for any damages and/or discrepancies found at check-out.
30. Unless otherwise agreed in writing, no pets are allowed in the Property.
31. All keys and other devices for the Property or its contents are your responsibility during the Rental Period. We reserve the right to charge you to replace such items and/or to have the locks changed at the Property in the event that they are not all left with our representative on departure.
32. Our representative and/or our agents may require access to the Property during the Rental Period for any necessary repairs or maintenance. We will give you at least 24 hours notice, except in an emergency.
33. We accept no liability for the intermittent failure of public utility supplies, sewage systems, plumbing, mechanical equipment or telephone systems or internet connections (where available) in the Property, but we shall use our reasonable endeavours to arrange their repair. We also accept no liability for any loss of enjoyment suffered as a consequence of any local engineering and/or construction works near the Property.
34. Where the Property is advertised as having Satellite / Sky / cable or digital television, we cannot guarantee access to as many channels as you may receive at home.
35. Where the Property is advertised as having Cable or Satellite telephone and Internet connection and signal, we cannot guarantee full and constant access to it as it depends on the local supplier.
36. All information contained in our welcome pack is intended to be a guide only and is not incorporated into the Contract.
Our liability to you
37. Subject to condition 43, we do not accept responsibility for any death or personal injury caused by negligent acts and / or omissions of our employees or agents whilst acting within the scope of, or in the course of, their employment in the provision of your travel arrangements. However, we are not responsible for any death or personal injury caused by negligent acts and/or omissions of the Owner.
38. We do not accept liability for any unusual or unexpected circumstances beyond our control or which we could not have avoided even if we had used all possible care.
39. The Property may have dangers such as swimming pools, dry stone walls, access to roads, steep steps and unfenced drops. As such the Property may not be suitable for you – we do not represent that any Property is totally child friendly. All swimming pools are used at your own risk. You accept complete liability for any accidents caused by or arising out of your own negligence, misuse of the Property or failure to comply with local laws and regulations, including any caused due to alcohol and/or any drugs or medicine of any kind.
40. If you are injured whilst at the Property, you must report the incident to us within 24 hours of it happening. If you make a claim against us in relation to any injury you must provide us with details of both the local doctor you consulted and your GP together with your written authority for us to obtain a written medical report from each of them.
41. The Company does not act as an agent for any supplier of activities, facilities or excursions. If you use any local services your contract will be with the local supplier, therefore we will not be liable for any complaints, claims, loss or damages in relation such services.
42. We do not accept any liability for any loss or damage to your property or for any distress howsoever arising.
43. Our total responsibility will never exceed and will be limited to the rental price.
44. If in our opinion, the opinion of the Owner or the opinion of our representative, you are, or appear to be, behaving in such a way as to cause, or likely to cause, danger, distress or annoyance to any individual, or damage to the Property, we may terminate the rental and you will be required to vacate the Property immediately. We will have no further liability to you.
45. It is the policy of NEVERLAND PROPERTIES, S.L. and most Owners, not allowing holding social events and several other festivals or parties on the Property (i.e. weddings, receptions, cocktails, large parties which may cause annoyance to neighbours and on the Property) without prior written consent by the Company and the Owner. Permission is required for any event where an attendance of twice the people staying in the rental property is exceeded. If permission is granted, a fee may be charged. The violation of this clause shall be considered as breach of contract and can lead to total loss of deposit (Deposit) and to be ejected from the Rental Property without compensation. The Spanish law prohibits to play music or any other sound or noise after 24hrs.
46. Each Property has a maximum number of permitted guests and unless we otherwise agree in writing you may not allow more guests to stay than the permitted maximum. We reserve the right to invoice you for any such additional persons staying at the Property.
47. Some Owners do not allow meetings or manifestations of a sexual nature, or groups made up of members under the age of 21, to make and confirm a reservation. The Client must inform us at the time of booking if his group corresponds to any of these categories. It is at the Owner’s sole discretion to accept or not this type of Reservations.
48. You must not act in any manner or omit to do anything that, in our reasonable opinion or that of the Owner, might invalidate any insurance cover on the Property.
49. If you breach any of conditions 44 to 48 (inclusive), or misrepresent the information given in relation to any of them, we reserve the right to take the following action against you:
- denying you entry to the Property
- retaining the full amount of your security deposit (should the security deposit prove inadequate to fully cover any costs that arise, we reserve the right to invoice you for the balance within 30 days or at such other time to allow the total cost to be determined)
- eviction from the Property
50. If you are evicted from the Property in accordance with condition 44, the rental will be deemed cancelled by you and condition 17 shall be deemed to apply and you will be liable to reimburse all of our related expenses. You will not be entitled to receive any refund.
51. You must provide your own travel, medical and any other insurance you require and all such policies must be in force for the entire Rental Period.
52. NEVERLAND PROPERTIES, S.L. and the Owner informs the Customer to contract some form of travel insurance to protect them and their valuables. NEVERLAND PROPERTIES, S.L. and the Owner do not assume any responsibility for the loss of valuables of the Customer and the members of his group during the entire stay. They must be careful to protect all your valuables, as Property insurance does not protect your valuables, neither those who are in the safe-box at the Property if one.
53. In the unlikely event that you have a complaint please promptly report it to our agent.
54. All formal complaints must be made to our agent by the Party Leader as soon as possible and in any event before the end of the Rental Period. Any complaint received after this period will only be considered by us at our sole discretion as it may prove difficult to rectify your complaint.
55. Some extra services are provided by different companies and we do not accept liability for its services (chef, Boat charter, rental car, etc…)
Passports, visas and heath requirements
56. It is your responsibility to ensure that you have a valid passport and visa (if applicable).
57. We are not obliged to assist you if you are refused travel. Your passport and travel documents must be intact – you may not be able to travel if they are damaged or they have been tampered with.
58. Passport, health and visa requirements are subject to change and it is your responsibility to check the up-to-date position in good time before departure.
Data protection policy
59. You acknowledge and agree that your name, address and payment record may be submitted to a credit reference agency, and personal data will be processed by and on behalf of us in connection with your travel arrangements.
60. We shall have no liability to you if we are prevented from, or are delayed in performing, our obligations under the Contract or from carrying on our business by acts, events, omissions or accidents beyond our reasonable control, including (without limitation) strikes, lock-outs or other industrial disputes (whether involving our workforce or that of any other party or agent), failure of a utility service or transport network, act of God, act of terrorism, war, riot, civil commotion, malicious damage, compliance with any law of governmental order, rule, regulation or direction, accident, breakdown of plant of machinery, fire, flood, storm or default of suppliers or subcontractors.
Ibiza, 1 January 2020
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